Executive Assistant

Are you a highly organised and proactive individual with a knack for supporting senior leaders? An exciting opportunity awaits you to join a globally respected organisation in South Africa as an Executive Assistant. In this crucial role, you’ll provide comprehensive administrative support, enabling senior management to focus on strategic goals and business growth. You will thrive in a collaborative and inclusive environment that values dedication, flexibility, and a commitment to excellence. This position offers a chance to work alongside experienced professionals dedicated to nurturing talent and fostering career development. If you’re passionate about supporting others, enjoy diverse teams, and excel at managing multiple priorities with discretion, this role is perfect for you.

About the Role

As an Executive Assistant, you will be integral to the smooth daily operations for senior leaders. You’ll expertly manage complex schedules across various global time zones, balancing shifting priorities with ease. Your responsibilities will include coordinating travel from start to finish, preparing polished documents, and facilitating seamless meetings. You will act as a trusted point of contact, ensuring strong relationships are maintained throughout the organisation. Safeguarding confidential information and supporting event planning will also be key. Your ability to anticipate needs and streamline processes will make you an indispensable part of the administrative team.

Key Responsibilities

• Manage complex calendars for senior leaders, coordinating meetings across multiple global time zones and prioritising demands efficiently.
• Arrange comprehensive travel logistics, including bookings, accommodation, itineraries, and meticulous expense management.
• Prepare, proofread, and edit correspondence, presentations, and reports with accuracy and professionalism.
• Coordinate internal and external meetings, handling all logistical aspects such as venue, materials, technology, catering, and minute-taking.
• Serve as a dependable liaison between executives and internal/external stakeholders, ensuring timely communication.
• Maintain confidential records and files securely, handling sensitive information with integrity and discretion.
• Support event planning activities for team offsites, client meetings, staff functions, or special events.
• Anticipate the needs of senior leaders, providing proactive solutions and streamlining administrative processes.
• Assist with special projects, including research, data compilation, or cross-functional collaboration.
• Contribute positively to the team environment by sharing best practices and supporting colleagues.

What We’re Looking For

To succeed in this Executive Assistant role, you should have proven experience supporting senior leaders, ideally in fast-paced environments where adaptability is crucial. You should be proficient in administrative tasks and leverage digital tools for enhanced productivity. We value exceptional interpersonal skills for building rapport across diverse teams. Your written and verbal communication must be clear, concise, and professional. Discretion is essential for handling sensitive information responsibly. A keen eye for detail ensures precision in all tasks, from document preparation to diary management. While a Bachelor’s degree is preferred, practical hands-on experience is highly valued. Your commitment, reliability, and willingness to go the extra mile will make a significant contribution to our supportive team environment.

Requirements

• Minimum of 3 years’ experience as an Executive Assistant, preferably within a professional services or similar setting requiring multitasking.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools like Zoom, Teams, or Slack.
• Demonstrated expertise in managing executive-level communications including email correspondence, scheduling appointments, travel planning, and expense reporting.
• Exceptional organisational skills and acute attention to detail to manage multiple priorities without compromising quality.
• Excellent written and verbal communication skills for professional interaction with stakeholders at all levels.
• Proven track record of exercising discretion and sound judgment when handling confidential information.
• Adaptability and resilience under pressure, with a proactive approach to problem-solving.

Why Join Robert Walters?

This organisation is a global leader, renowned for its commitment to nurturing talent and fostering an inclusive culture where every individual feels valued. Employees benefit from flexible working opportunities designed to promote a healthy work-life balance. The company invests heavily in professional development, offering ongoing training and mentorship programmes that empower staff to reach their full potential. Collaboration is at the heart of everything, creating a vibrant community where knowledge sharing and mutual support drive success. With a strong emphasis on ethical conduct and social responsibility, employees take pride in making a meaningful impact on society.

Apply Now

If you are ready to advance your career by joining a supportive team where your talents will be recognised and nurtured, apply today!